Public WorksWise Training

The Commission has been hard at work for the two years developing our Salesforce based internal cloud platform, Public WorksWise. WorksWise will allow our customers to apply online for OPWC grant and loan funds, process disbursement requests to vendors, submit relevant project documentation and schedule information, and navigate loan repayments all in one place! 

We have been testing the system and the OPWC staff will be going live internally with the platform in the month of May. Our external users will begin using the platform after the Round 35 project agreements are released electronically on July 1st. On August 4th our portal will go live to the public and we will enable statewide use of WorksWise to manage and maintain your OPWC infrastructure and Clean Ohio project. 

Infrastructure District Liaison Training Link (YouTube channel)

Clean Ohio District Liaison Training Link (YouTube channel)

RSVP HERE for Public WorksWise Training Session(s)

SEE BOTTOM OF THIS PAGE FOR FREQUENTLY ASKED QUESTIONS

In order to prepare for our rollout, please be aware of the upcoming training dates for our August 4th rollout to the general public (all trainings will be recorded and video posted below for reference if you cannot attend):

Customer Training:  Preparing, Submitting, and Signing Project Applications (please be aware that Abbey's Districts have been combined with other Program Reps' Districts, since Abbey is the one giving the training and will be present at all of them).

June 21st 9:30-11:30: Will's Districts (District 7, 8, 9, 11, 12, 13, 14) infrastructure training 

June 21st 1:30-3:30: Will's Districts (District 7, 8, 9, 11, 12, 13, 14) Clean Ohio training 

June 22nd 9:30-11:30: Donna's Districts (Districts 4, 5, 6, 16, 17, 18) infrastructure training

June 22nd 1:30-3:30: Donna's Districts (Districts 4, 5, 6, 16, 17, 18) Clean Ohio training

June 23rd 9:30-11:30: Jennifer's Districts (Districts 1, 2, 3, 10, 15, 19) infrastructure training

June 23rd 1:30-3:30: Jennifer's Districts (Districts 1, 2, 3, 10, 15, 19) Clean Ohio training

Customer Training: Processing and Submitting Project Disbursements

July 7th 9:30-11:30: Statewide Infrastructure Disbursement Training 

July 7th 1:30-3:30: Statewide Clean Ohio Disbursement Training 

August 11th 9:30-11:30: Statewide Follow Up training for popular questions that arise after launch

Requesting Access to WorksWise

OPWC allows each community/applicant one license to access WorksWise in order to apply for funding and request disbursements once funded. In order to onboard new and existing applicants, we require that the applicant designate an appointee and request access via the link below. 

Important Items to Note: if you want access for another community other than the one with which you are employed (this may be true for County Engineers Offices or consulting firms), a Letter of Authorization will be required to be uploaded when you make the request to be set up for that community. Below is a link to the template that must be put on the subdivision's letter head, signed, and scanned in as a PDF. 

Letter of Authorization for WorksWise access to applicant's account

Liaisons: Please do not request a username through this form, you are automatically setup to receive usernames. However, if you are applying on behalf of a community, you will need to request access to do so with the Letter of Authorization above. 

Cities/Counties: For larger communities that may need more than one login, there is a space on the form to explain why additional logins are necessary. We will review them on a case by case basis. Every community is afforded at least one login to the WorksWise Portal.

For WorksWise questions, please email workswise@pwc.ohio.gov and copy your Program Representative on the email. Someone will respond back to you as quickly as possible. 

Please fill out the form below for each login requested. If you are representing multiple communities, please fill register for each community you plan to work with along with the Letter of Authorization. Please do NOT list more than one subdivision on the signup form or your entry will be deleted and we will ask that you resubmit your request(s).

Click here to request a login to the Public WorksWise portal (see note below about when to expect your login)

**Once you have filled out the above form, there is nothing more to do other than to sign up for a training seminar. Usernames and passwords for the system will not be granted until we go live in August. 

Public WorksWise FAQ's

Consultants working with multiple subdivisions

Question: We work with 20+ communities—how should we approach this situation? Is it possible to get a login and to manage all of those (with appropriate Letters of Authorization)?

Answer: You will need authorization from each of the communities that you work with to access the portal on their behalf.  If you are the preparer of their apps and disbursements, it would make sense for you to be the authorized individual.  They will still receive communication from our office via the portal.  Any community who wishes for you to be their person for entering on the portal, can give you authorization and you may work with as many communities as you wish. You will still fill out the form requesting a login and then upload your Letter of Authorization via that form. 

County Engineer's Offices Acting on Behalf of Townships

Question: As the County Engineer, I administer the projects of all of our townships as well as my own projects.  Can I administer all of the township projects still with this system and if so what is the procedure for this?

Answer: Yes, the same rule applies if you are asking to act on behalf of another community (regardless of whether you are with a consultant, county, Liaison's office, etc): fill out the signup form and upload your Letter of Authorization from the community you are representing. We will associate you with all the communities who have granted you permission. 

Do District Committee Members Need Logins?

District Committee members do not need logins unless they are also serving as an applicant. The scoring and reviewing of applications can still be done outside of the WorksWise portal and scores submitted to Liaisons. Liaisons will then compile and upload scores and create the slate of projects within the portal.