Closing Out A Project
The top of the third page of the disbursement request form needs to be marked if it is the final disbursement. Once you have compiled all of your eligible invoices and project costs, mark final and your Program Rep will close out the project once they process that disbursement. If you forget to indicate it was the final disbursement, email your Program Rep letting them know there are no more project costs. If there are any remaining funds they will be returned to the District and will be added to the carry forward balance. For projects that include acquisition, you must submit the signed settlement statement, recorded deed, and recorded deed restrictions to your Program Rep before we will be able to officially close your project. Remember that the project agreement is for a participation ratio up to the assistance amount; therefore, the total award will only be paid out if the project comes in at or over budget.