IMPORTANT COVID-19 Changes & Guidance
Teleworking & Business Continuity
All Commission staff are teleworking effective Monday, March 16th, 2020. The Commission is committed to the extent possible, to maintaining its Customer Services Standards on program delivery and disbursement processing. Since staff do not have regular access to mailed material, please send email to the apppropriate staff member (list of staff emails is located HERE). We appreciate your patience and understanding.
Please see our home page for updates on project funding and below for the status of your project. The first FAQ (at the bottom of this webpage) will assist in identification of an infrastructure project's funding assistance, as to SCIP or LTIP, and funding round.
Round 34 – Due to the uncertainty of the capital bill, Round 34 infrastructure SCIP and RLP project agreements will not be released on July 1, 2020. The OPWC plans to release Local Transportation Improvement Program funded project agreements on or after July 1, 2020 since LTIP was funded in the FY20-21 Transportation Budget. Some top-ranked SCIP projects may be released depending on the availability of carry-over funds and the status of a reappropriations bill. SCIP applicants need to plan accordingly. A local government may proceed on their projects at their own risk. There is no guarantee of funding availability until we have a signed Capital Bill. If a Capital Bill or similar funding legislation is ultimately signed, we will reimburse local governments for construction costs incurred after July 1st, 2020. Existing rules for engineering and right-of-way costs still apply. This is no different than historical practices. We will extend project schedules and accommodate you to the best of our ability.
Round 33 and older – As noted on our home page, a reappropriations bill is now on track for passage this fiscal year. As every year, we close our books about mid-June for the state year-end close-out process. We will guarantee processing disbursements for this fiscal year for all properly completed disbursements received by the end of business on June 12, 2020 so we encourage you to submit disbursement requests to your program representative via email as soon as possible. After July 1st, we will immediately resume disbursement of funds.
Round 14 – These project agreements are in process of being released but for funds not expended by mid-June, please see below.
Round 13/14 and older – As noted on our home page, a reappropriations bill is now on track for passage this fiscal year. As every year, we close our books about mid-June for the state year-end close-out process. We will guarantee processing disbursements for this fiscal year for all properly completed disbursements received by the end of business on June 12, 2020 so we encourage you to submit disbursement requests to your program representative via email as soon as possible. After July 1st, we will immediately resume disbursement of funds.
The May Small Government voting meeting was cancelled since there is currently no funding for Round 34. Project applications are being scored but we will not be sending out draft score notifications at this time. If a Capital Bill or similar funding legislation is ultimately signed, we will release draft scores to the individual applicants and reschedule the voting meeting.
There is currently no funding available as this fund is also reliant on a Capital Bill.
Fiscal-Year End Guarantee Date
As there is every year, in mid-June, we must wrap up disbursement processing for the fiscal year-end shut down. We will guarantee processing this fiscal year for those disbursements that are properly completed and delivered electronically to your program representative by June 12, 2020. We will then continue to process on a first-come, first served for several more days until the shut-down, and will then resume after July 1st.
Please submit all disbursement requests electronically to your respective Program Representative via email. Program staff are monitoring emails and will process your disbursement request as usual. List of staff emails is located HERE.
July 2020 Loan Payment Deferment
Due to the COVID-19 pandemic, the Ohio Public Works Commission is deferring all July 2020 Loan Repayments with no payment due until the January 2021 billing cycle. Loan amortization schedules will be reissued and made available on our website in the forthcoming future to show no payment due for July 2020, with a six-month deferment for the life of the loan. Loan recipients have the option to make a double payment (for July 2020 and January 2021) in November once the January 2021 invoices are issued. They can be applied as an additional payment or you can make a single payment in keeping with the revised amortization schedule. There are no late fees or additional accrued interest as part of this deferral.
Find original email HERE and Loan Deferment Letter HERE
Virtual Meeting Guidance
These resources are made available by Ohio Information & Technology. These are living documents and will be updated as necessary to address security and other business needs.
Frequently Asked Questions